MedEx | Medicines Extra Healthcare Ltd

1. Terms and Conditions

What these terms cover. These are the terms and conditions on which we supply products and services to you both via pharmacy branches and our digital services.
Why you should read them. Please read these terms carefully before you use our services and submit your order to us. These terms tell you who we are, how we will provide products and services to you, how you and we may change or end the contract, what to do if there is a problem and other important information. If you think that there is a mistake in these terms, please contact us to discuss. By using our digital service and placing an order, you agree to these terms and conditions.

2. About us and Our Contact Details

Who we are. We are Medicines Extra Healthcare Limited, a company registered in England and Wales, trading as Pharmacy+Health. Our company registration number is 14443321 and our registered office is at Unit 7 Logic Park, Skelton Moor Way, Leeds. LS15 0BF. Our registered VAT number is 345 402 325. The Superintendent Pharmacist for Pharmacy+Health is Dr Sarah Passmore.
What we do. We are a pharmacy providing you with the facility to request from your NHS GP surgery via our digital service, pharmacy stores and the NHS Electronic Prescription Service (EPS) for certain prescriptions to be dispensed by us. You can read more about EPS by visiting the NHS website. All orders accepted by us will be processed and dispensed by the Pharmacy+Health pharmacy branch that you have nominated through the NHS EPS nomination process. For some prescriptions we will use HubRx Ltd to assemble label check and bag your prescription medicines.
How to contact us. You can contact us by emailing us at help@pharmacyplushealth.co.uk. You can also write to us at Unit 7 Logic Park, Skelton Moor Way, Leeds. LS15 0BF. or telephone us on 0113 733 4818.
How we may contact you. When we contact you we will do so by telephone, post, SMS or email, using the contact details you provided to us when you registered for our NHS prescription service. We may contact you for some or all of the following reasons: (i) to provide you with updates about prescription orders or service appointments; (ii) to deal with complaints or enquiries you have raised; (iii) where required to do so by a regulator or to comply with law (e.g., if there is a product recall or safety issue); (iv) to send you prescription updates, notifications or reminders primarily via SMS; (v) to notify you about NHS services which we believe you may be eligible for such as NHS Flu and Covid Vaccinations (unless you’ve opted-out of receiving these messages); and (vi) to provide you with health advice, where you have requested this or where we are required to do so for safety reasons.

3. Registering and Using Our Services

Registration. To be able to place orders through our digital service, you must first register your details and create an account with us. You can register for and use our services provided that you are at least sixteen (16) years old and a resident of England. You must also be currently registered with an NHS GP practice integrated with the Electronic Prescription Service.
You must provide all details that we request during the registration process to use our services. From the point at which you nominate us as your pharmacy, all prescriptions issued by your GP surgery will be sent to this pharmacy for dispensing. You can change your nominated pharmacy at any time by contacting your GP surgery. Your nominated pharmacy will also change automatically if, at any time, you ask another pharmacy to request a prescription on your behalf.
How we will accept your order. Our acceptance of your order will take place when we notify you that we have accepted it, at which point a contract will come into existence between you and us.
If we cannot accept your order. If we are unable to accept your order, we will notify you of this and will not charge you for the product or the service. This might be because:

you do not meet the eligibility criteria relevant to the product or service;
our pharmacists consider that the product or service is not suitable for you;
your GP surgery has not accepted our prescription request;
the product is out of stock;
of unexpected limits on our resources which we could not reasonably plan for;
we have identified an error in the price or description of the product or service;
we are not currently able to process orders for prescriptions of the type requested through our digital service;
we are unable to meet a delivery deadline you have specified.

How to request repeat prescriptions. Where you have given us the authorisation that we need in compliance with these terms and conditions, we will pass on your request for a repeat prescription to your NHS GP surgery. We will forward all requests for repeat prescriptions to your NHS GP surgery as soon as possible; however, due to the technology involved in transmitting your request, we cannot guarantee that your request will be received or accepted by your NHS GP surgery or that they will respond to your request within a particular timeframe. If your NHS GP surgery will not accept repeat prescription requests from third parties, you will be responsible for submitting your request for a repeat prescription to your GP surgery directly and requesting that it is sent to us via EPS to dispense and dispatch to you in sufficient time to allow your prescription to be processed.
Where you are using our services to request prescriptions, our pharmacy team will confirm your details by checking the information that we hold about you against, information accessible to us on the NHS systems and your NHS Summary Care Record, where appropriate, and forward your request to your NHS GP surgery. The request will include your personal details provided to us when you register for your account with us. Your request may not be processed immediately and you may be contacted by your GP surgery before we are able to process your prescription
We have no control over any delays to the processing of your prescription which are caused by your GP surgery’s delay in issuing it. If your prescription appears to be delayed, we would recommend that you contact your GP surgery directly to make sure that it has been issued to us before contacting us to see where your order is.
Our dispensing with delivery service is not suitable for urgently required prescriptions, as the process of dispensing and delivering your order to you will always take at least 48 hours.
Once your prescription has been received by us, we will dispense it in accordance with the same strict rules and guidance covering all community pharmacy dispensing, whether bricks and mortar or distance selling pharmacies and dispatch it using local retained delivery staff, Royal Mail or our specialist courier. If you require your prescription urgently and cannot wait for delivery, we can transfer it to an alternative pharmacy close to your home. Please note that, once your prescription has been dispensed by us, it will be too late to do this.
By signing up to and using our NHS Prescription services:

you agree to appoint us as your EPS nominated pharmacy;
you give your consent for us to share your personal information with your GP surgery, if necessary, with regards to your prescription(s);
you also give us your consent for us to share your personal information with regards to your prescription(s) with NHS England, the NHS Business Services Authority (NHSBSA) and the Secretary of State for Health to make sure we are correctly paid by the NHS for the service we give to you; and
you agree that you understand EPS and that you have been provided with clear information that explains nomination such as this NHS website.
You agree that our pharmacist or pharmacist technician responsible for your order can access your NHS Summary Care Record (SCR) if clinical and/or safety information is needed. This permission is valid from 12 months from the date of your last order or until you withdraw consent. All access is automatically logged and recorded by the NHS for audit purposes. You can read more about the SCR by visiting the NHS website. You can opt-out of having an SCR altogether and you should contact your NHS GP surgery who will record this, if this is your preference.

We only sell to customers based in England. Our digital service is solely for the promotion of our products and services in England. We do not a deliver to addresses outside our stated delivery areas.
Your responsibilities.

You are responsible for the information you provide to us about yourself, your GP surgery and your medical conditions and medication. You are responsible for letting us know if there are any changes in this information and for keeping it up to date. In particular, you need to tell us about any changes in your medical conditions, medication and your delivery address. You promise that this information is accurate and acknowledge that if you do not provide accurate and up to date information you could be putting your health at serious risk. You must check the spelling and dosage information, review the patient information leaflet and follow the clinical directions provided with your prescription. If at any point the information that appears on our products, website, app, or other material provided by us, contradicts with information provided by your GP surgery please contact us immediately.
If you do not pay for your prescriptions, you will be required to provide us with evidence of your exemption status by uploading your proof of exemption, for example proof of disability or receipt of benefits when you place your order. It is your responsibility to ensure that you meet the exemption criteria. By uploading evidence of your exemption, you acknowledge and agree that we will share the evidence with appropriate NHS authorities for verification.
You are responsible for ensuring that your payment and exemption details are kept up to date. We reserve the right not to process your order or prescription if your payment or exemption details have expired or are invalid in any way. In such cases, we will attempt to contact you to enable you to provide updated information to allow us to process your order or prescription.
You agree to keep any details that you use to login to the digital service confidential and not to share them with any other person.
You agree not to use our services for any unlawful purpose. We will not be responsible for any misuse or abuse of any products.
You agree that you will not use our services to order any products or services for any person other than yourself, unless you have their express permission to do so.

By placing an order with us you confirm that:

you do not have any known allergies, sensitivities or intolerance to any products ordered;
you do not have any known medical conditions which predispose you to adverse reactions to any products ordered;
you are not taking any concurrent medications with which the products ordered are likely to interact;
you consent to your order being posted through your letterbox and confirm that there is no risk to children, pets, vulnerable adults or other third parties as a result of your order being delivered in this way.
You agree not to use our service in any way that will damage, impair or render it less efficient.
You acknowledge that your use of our services does not grant you any rights in relation to our intellectual property.

The booking and provision of a health consultation does guarantee that prescription only medicines will be offered or supplied.
That the healthcare professional will make the diagnosis.
Any diagnosis made and advice or treatment given by the healthcare professional is their considered decision at that moment in time. Any subsequent new symptoms or worsening health changes do not constitute negligence on the part of the healthcare professional carrying out the health consultation.
Any prescription only medicines prescribed and supplied may have side effects. The healthcare professional has no control and can not be held liable for any side effects or adverse reactions which you may experience.
Your health consultation will be provided by an appropriate and qualified healthcare professional. Subject to the service you book this will either be a Pharmacist Independent Prescriber acting within the scope of their clinical practice or a Pharmacist under a Patient Group Direction framework.

4. Your Rights

If you wish to make a change to your order please contact us as soon as possible. We will let you know if the change is possible. If it is possible we will let you know about any changes to the price of the product, the timing of supply or anything else which would be necessary as a result of your requested change and ask you to confirm whether you wish to go ahead with the change. If we cannot make the change or the consequences of making the change are unacceptable to you, you may be able to end the contract (see clause 7).

5. Our Rights

Changes to your order. We may make changes to or substitute the product that you order:

if, for example, your prescription request is for a particular brand of product but your GP surgery prescribes the generic product;
to reflect changes in relevant laws and regulatory requirements;
to implement minor technical adjustments and improvements, for example to address a security threat.

These changes will not usually affect your use of the product
Changes to these terms. We may make the following changes to these terms, but if we do so we will notify you and you may then contact us to end the contract before the changes take effect and receive a refund for any products paid for but not received:

to reflect the availability of products, product recalls and customer safety;
to reflect changes in relevant laws and regulatory requirements;
to add new services or products; or
to improve your experience of our digital service, the products and/or our services.

6. Product and Service Delivery

Delivery costs. The costs of delivery (if applicable) will be as displayed to you at the checkout stage before you place your order.
Delivery of the products. We will deliver the products to you as soon as reasonably possible. All products are sent by us using Royal Mail or our specialist courier and should be delivered to you within 3-4 working days of us dispatching your order. Medicines Extra Healthcare Limited will decide which courier service to use.
We cannot guarantee the exact time and day of delivery and recommend that you allow for up to three working days for your order to arrive once it has been processed. There may be additional delays in processing your order if we are waiting for your GP surgery to issue your prescription or require further information from you or your GP surgery.
Royal Mail terms and conditions of delivery, which will apply to your order, can be accessed on the Royal Mail website.
If you are not at home when the product is delivered. If no one is available at your address to take delivery and the products cannot be posted through your letterbox, or left in your safe place (if selected/applicable), Royal Mail may leave your order with a neighbour and, if that’s not possible, should leave you a note informing you of how to rearrange delivery or collect your order from a local depot. Further information about the ‘delivery to a neighbour’ service offered by Royal Mail and information about how you can opt-out is available on the Royal Mail website. Other courier services will also leave a note informing you how to rearrange delivery.
If you do not re-arrange delivery. If you do not collect the products from Royal Mail/ specialist courier, or if, after a failed delivery to you, you do not re-arrange delivery or collect them from a delivery depot we will contact you for further instructions and may charge you for storage costs and any further delivery costs. If, despite our reasonable efforts, we are unable to contact you or re-arrange delivery or collection we may end the contract.
If we are unable to deliver your products. We are not responsible for delays outside our control. If our supply of the products is delayed by an event outside our control then we will contact you as soon as possible to let you know and we will take steps to minimise the effect of the delay. Provided we do this we will not be liable for delays caused by the event, but if there is a risk of substantial delay you may contact us to end the contract and receive a refund for any products you have paid for but not received.
When you become responsible for the products. The products will be your responsibility from the time that they are delivered to you.
When you own goods. You own a product once we have received payment in full.
What will happen if you do not give required information to us? We need certain information from you so that we can supply the products and services to you, for example, proof of your entitlement to free NHS prescriptions. If you do not give us this information or if you give us incomplete or incorrect information, we may not be able to process your order and may end the contract. We will not be responsible for any failure to supply products if this is caused by you not giving us the information we need to process your order.
Reasons we may suspend the supply of products and services to you. We may have to suspend the supply of a product or service:

deal with technical problems or make minor technical changes;
update the product or service to reflect changes in relevant laws and regulatory requirements;
make changes to the product as requested by you or notified by us to you (see clause 5).

Your rights if we suspend the supply of products. We will contact you in advance to tell you we will be suspending supply of the product, unless the problem is urgent or an emergency. We may need to suspend the supply of products if, for example, the card details that you provided when you registered are no longer valid or your payment isn’t authorised. You may contact us to end the contract for a product if we suspend it, or tell you we are going to suspend it, in each case for a period of more than 30 working days and we will refund any sums you have paid in advance for the product in respect of the period after you end the contract.

7. Third Party Services

Medicines Extra Healthcare Limited and Oasis Pharmaceuticals Limited act as introducer for a range of third-party partner clinical services. Your appointment booking details will be shared with the relevant third-party clinical service provider in accordance with our data sharing agreement.
These services are provided by third-party accredited clinical service providers to ensure high-quality care and service.
Third-party clinical service providers are solely responsible for the clinical and prescribing aspects including diagnosis of the service. Contact details of the third-party clinical service provider are available from Medicines Extra on request.
Third-party clinical service providers are solely responsible for ensuring that their healthcare providers are registered and accredited with the appropriate regulatory body. Either the General Pharmaceutical Council or the General Medical Council.
The healthcare professionals acting for third-party clinical service providers providing services to patients introduced by Medicines Extra Healthcare Limited and Oasis Pharmaceuticals Limited through www.medicinesextra.co.uk do so under their own personal professional registration and accreditations.
Any complaints need to be addressed to the individual or third-party clinical service provider. Contact details are available on request from Medicines Extra.
Prescriptions filled through our service may with patient consent be dispensed by Medicines Extra Healthcare Limited and Oasis Pharmaceuticals Limited.
These Terms must be read in conjunction with the Terms & Conditions and Privacy Policy of the third-party clinical service provider, which provide additional information on the scope of their medical services and how they are provided.
Medicines Extra Healthcare Limited and Oasis Pharmaceuticals Limited does not engage in the practice of medicine or provide any medical advice or medical services for the provision of Third-Party Expert-Partner Clinical Services. Accordingly, Medicines Extra Healthcare Limited and Oasis Pharmaceuticals Limited is not liable for any act, omission, or outcome related to medical advice, diagnosis, or treatment that is provided by third-party clinical service provider.
Service users are advised that third-party clinical service provider operates independently, and any claims or liabilities arising from third-party clinical service provider will be directed by Medicines Extra to third-party clinical service provider.
By using the Third-Party Expert-Partner Clinical Service, you acknowledge and agree that:

You understand the role of Medicines Extra (Pharmacy Plus Health Ltd and TPG Ventures Ltd) as a facilitator of access to and not a provider of the Third-Party Expert-Partner Clinical Service;
You agree to hold Pharmacy Plus Health Ltd and TPG Ventures Ltd harmless against any claims arising from the provision of Third-Party Expert-Partner Clinical Service;
You are responsible for providing complete and accurate information to third-party clinical service provider healthcare professionals during consultations.

Medicines Extra Healthcare Limited and Oasis Pharmaceuticals Limited act as the agent for third-party clinical service provider in taking payments for the Third-Party Expert-Partner Clinical Service. By using the Service, you acknowledge and agree to the following payment terms:

All payments for clinical consultations and private prescriptions will be processed through the payment systems of Medicines Extra Healthcare Limited and Oasis Pharmaceuticals Limited.

You will receive a receipt from Medicines Extra, which will include details of the payment made for both the clinical and dispensing services.

8. Your Rights

You can always end your contract with us. Your rights when you end the contract will depend on what you have bought, whether there is anything wrong with it, how we are performing and when you decide to end the contract:

If what you have bought is faulty or misdescribed you may have a legal right to end the contract (or to get the product repaired or replaced or to get some or all of your money back), see clause 9; or
If you want to end the contract because of something we have done or have told you we are going to do, see clause 7.3.

You can always end your contract with us. You can cancel your order at any time before we dispatch it to you by contacting us via email and you will receive a full refund using the method of payment that you used to pay for the products is necessary. Unfortunately, due to the nature of the products, once your order has been dispensed, you will be unable to cancel it, return the products or receive a refund (unless what you have bought is faulty or misdescribed). Any unwanted medicine must be disposed of by returning it to a pharmacy. You can find your nearest pharmacy by searching the NHS Choices website.
Ending the contract because of something we have done or are going to do. If you are ending a contract for a reason set out at (a) to (e) below the contract will end immediately and we will refund you in full for any products which have not been provided and you may also be entitled to compensation. The reasons are:

we have told you about an upcoming change to the product or these terms which you do not agree to (see clause 5.2);
we have told you about an error in the price or description of the product you have ordered and you do not wish to proceed;
there is a risk that supply of the products may be significantly delayed because of events outside our control;
we have suspended supply of the products for technical reasons, or notify you that we are going to suspend them for technical reasons, in each case for a period of more than 30 working days; or
you have a legal right to end the contract because of something we have done wrong.

9. Our Rights

We may end the contract if you break it. We may end the contract for a product at any time by writing to you if you do not:

within a reasonable time of us asking for it, provide us with information that is necessary for us to provide the products or services; or
within a reasonable time, allow us to deliver the products to you.

We may withdraw the products or services. We may write to you to let you know that we are going to stop providing certain products or services. We will let you know at least 30 working days in advance of our stopping the supply of the product or service and will refund any sums you have paid in advance for products which will not be provided.
We reserve the right to suspend or terminate your access to our services at any time without notice if we have reasonable grounds to believe that you have breached any of these terms.

10. Questions and complaints

How to tell us about problems. If you have any questions or complaints about the product, please contact us. The fastest way to contact us is using our chat facility. You can also email us at help@pharmacyplushealth.co.uk, telephone our customer service team on 0113 733 4818 or write to us at Unit 7 Logic Park, Skelton Moor Way, Leeds. LS15 0BF. We may refer you to one of our pharmacists if our customer services team cannot provide the information that you need (for example, if your question relates to a medicine). Depending on the nature of your question or complaint, we may also direct you to your GP surgery or Royal Mail as appropriate.
A copy of our complaint’s procedure is available on request by calling 0113 733 4818. Nothing in these terms will affect your legal rights.

11. Cost and Payments

Price of prescriptions. If you pay for your prescriptions, then you will be charged the prevailing NHS prescription charge, which from 1 April 2021 is currently £9.35 per item. Please note that NHS prescription charges may increase on 1 April each year and we will always charge the NHS prescription charge in force at the time that your prescription is dispensed. This will appear on your bank statement as Pharmacy Plus Health Limited. No medical information will be passed to your bank or credit card company.
When you must pay and how you must pay. We accept payment by all major debit and credit cards. You must pay for the products in full (if they are subject to a charge) before we dispatch them. We use a third-party platform to process our payments. When you provide your credit or debit card details, the third party may perform a pre-authorisation on your card to ensure that the payment details that you provide are correct. We do not process, handle or retain any card details that you provide but the third-party platform that we use may ask for your consent to remember your card details for future purchases.
If you do not pay for your prescriptions, you must declare to us the reason for your exemption and we will ask you to provide evidence. If you fail to do so, we will notify the NHS that we have not seen valid evidence, which could result in you incurring NHS penalty charges.

12. Our Policy on Loss and Damage

We are not responsible for any loss or damage that is not foreseeable.
We are not responsible for any loss or damage caused by a third party.
We are not responsible for any loss or damage caused by your failure to comply with these terms.
We are not responsible for any loss or damage caused by your failure to provide us with accurate information.
We are not responsible for any loss of business, loss of profits, loss of revenue, loss of anticipated savings, loss of data, loss of goodwill or any indirect or consequential loss or damage.

13. Data Usage Policy

How we may use your personal information. We will only use your personal information as set out in our Privacy Notice.
We may share your information with members of our Group of companies (including, specifically, Pharmacy Plus Health Limited and TPG Ventures Limited) for the purpose of intra-group services (such as the use of our clinic management system, and the web platform) to enable us to fulfil our contractual obligations with you as set out in these terms and conditions.

14. Other Important Terms

We may transfer this contract to someone else. We may transfer our rights and obligations under these terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under the contract.
Nobody else has any rights under this contract (except someone you pass your guarantee on to). This contract is between you and us. No other person shall have any rights to enforce any of its terms. Neither of us will need to get the agreement of any other person in order to end the contract or make any changes to these terms.
If a court finds part of this contract illegal, the rest will continue in force. Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
Even if we delay in enforcing this contract, we can still enforce it later. If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date. For example, if you miss a payment and we do not chase you but we continue to provide the products, we can still require you to make the payment at a later date.
Which laws apply to this contract and where you can bring legal proceedings. These terms are governed by the laws of England and Wales and you can bring legal proceedings in respect of the products or services in the English and Welsh courts.